Careers — AP/AR Coordinator

AP/AR Coordinator

Port City Bakery has an opening for AP/AR Coordinator.  Reporting to the Corporate Controller, he/she will be primarily responsible for vendor invoice entry and payments as well as customer invoicing, cash application, and collections.


Job Duties:

Vendor Invoice Entry and Payments:

  • Route vendor invoices through document management software.
  • Review invoices for accuracy and post them against received purchase orders and/or send them off for approval.
  • Process vender check and ACH payments weekly.
  • Communicate with vendors regarding any invoice or payment issues.
  • Match freight invoices to shipments in freight tracking software.
  • Reconcile temporary help and day labor hours/dollars to vendor invoices.
  • Process all credit card charges and reconcile to monthly statement.
  • Calculate and file use tax monthly.
  • Send out new vendor application and review returned documentation for completeness.

Customer Invoicing, Cash application, and Collections:

  • Post and send customer invoices daily.
  • Apply customer payments each morning.
  • Update the cash forecast and reconcile to the bank account general ledger balance.
  • Research and resolve customer chargebacks and deductions, acquiring the proper approval and posting credits.
  • Reconcile and post rebate deductions against accrued rebates.
  • Contact customers to inquire on past due invoices.
  • Send out credit applications and bank and trade references for new customers.

Accounting Support:

  • Maintain proper standard operating procedures for all AP and AR processes.
  • Provide document requests to external auditors during annual financial audit.
  • Ad Hoc analyses and data entry as requested by management.
Job requirements:
  • Associates degree in accounting or equivalent external work experience.
  • Intermediate to advanced experience with MS word, MS excel, MS outlook.
  • Must be able to effectively handle multiple projects simultaneously in a deadline driven environment.
  • Excellent verbal, written communication and interpersonal skills.
  • The individual will be expected to work with minimal up-front guidance and take ownership of his/her work product.
  • Ability to work independently and as part of a team and take on new tasks with moderate level of difficulty.
Zero Tolerance Drug Free, Alcohol Free Workplace. Applicants must be drug-free and able to pass a pre-employment drug test upon conditional job offer.


Amazing Benefits!

Employees of AK Crust enjoy a truly amazing array of workplace benefits and perks. Generous benefits include:

  • On-site physical therapist
  • Free massages
  • FREE Dental (employee coverage)
  • Health Insurance
  • Vision Benefit
  • Life Insurance
  • Short Term Disability Insurance
  • Long Term Disability Insurance
  • 401(k) plan with company match
  • Paid vacation, up to 20 days per year!
  • Paid holidays
  • Paid sick days
  • PTO days
  • Length of Service Awards
  • Picnics, Parties, Family Events

Exceptional Workplace Perks

Double overtime bonus
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*Perks may vary by position and location

How to Apply

Apply Online

Any Questions?

Feel free to call the Recruitment Coordinator at (920) 662-0304 ext. 133