Careers — Receptionist / Office Assistant

Receptionist / Office Assistant

Green Bay, WI

AK Pizza Crust, a privately held food manufacturer employing more than 400 people with multiple facilities. Reporting to the Cash Manager.  We are seeking a friendly, organized, and dependale Receptionist / Office Assistant to be the welcoming face of our company and provide essential administrative support.
 

Key responsibilities:

-Phones: receives incoming calls promptly and professionally. Screens and transfers calls to correct extension (all Company facilities are served by central reception). Screens out unwanted / nuisance calls. Answers general inquiries.
- Receives visitors promptly, courteously and professionally. Screens out unwanted / nuisance visitors; managers are seen by appointment only. Ensures that all visitors are signed in, announced and escorted in compliance with Food Safety policies.
- Greet job applicants in a professional and welcoming manner, and assist them with the application process, including form completion and document submission.
- Maintains a safe, secure facility by following Company procedures when admitting visitors, locking doors, etc.
- Complete remote deposit for incoming checks delivered to the Company
- Match bi-weekly AP checks with remittances and prepare for mailing to vendors
- Assist Accounts Receivable Specialist with daily invoicing
- Sort and disperse mail; orders postage.
- Assists the HR Recruiter with filing, phone list, data entry and additional projects as needed.
- Deliveries: signs for incoming deliveries and notifies recipients of their arrival.

-Coordinates outgoing shipments as needed.
- Review the packing slips and BOL’s for received product in FileBound.
- Review and upload credit card receipts for expenses into FileBound
- Maintain records for employee signed driver policies and insurance documentation
- Assist with other projects, as assigned, by Finance and other departments
- Copier: changes toner; keeps copy paper stocked; contacts service provider for repairs.
- Provides general office support to Company management, performing tasks such as copying, faxing, printing, scanning, envelope stuffing, etc.
- Maintain the confidentiality of sensitive employee data and information relating to employee, Company and management issues including, but not limited to, personal employee information, new-hire and termination. Company operations, sales and management information, Company expenses, and accounts receivable and payable.
- Maintains a presentable and orderly front office area: light cleaning, watering plants, stocking copy paper and office supplies, etc. Reception area should always be neat and make a good impression.

Requirements:

-Ability to maintain confidentiality and discretion with any and all information related to Company operations, sales, financials, and personnel matters.

- Good communication and organizational skills.

- Ability to multi-task; effective time management.

- Dependability (good attendance) and flexibility (available as needed).

Strong reading, writing, and basic math skills required.

Safety: Employees must comply with company Safe Practices. Slip-resistant footwear is required. the company provides a voucher for the purchase of safety shoes.

General: Employees will be expected to work to achieve company goals and to comply fully with all policies and procedures. Good attendance is required.

Zero Tolerance Drug Free, Alcohol Free Workplace.  Applicants must be drug-free and able to pass a pre-employment drug test upon conditional job offer.