Careers — Accounts Receivable Coordinator

Accounts Payable Specialist

GREEN BAY, WI

• 1326 Cornell Road (Howard industrial park)

Job Duties

Vendor Invoice Entry and Payments

• Route Vendor invoices through document management software and post to the appropriate GL account.
• Scan invoices for accuracy and post them against received purchase orders and/or send them off for approval.
• Review vendor statements for missing invoices and misapplied payments.
• Process vendor check and ACH payments weekly.
• Communicate with vendors regarding any invoice and misapplied payments.
• Match freight invoices to shipments in freight tracking software.
• Reconcile temporary help and day labor hours/dollars to vendor invoices.
• Understand sales and use tax guidelines by state and determine potential liability on purchases.
• Gather and upload credit card receipts and reconcile to  monthly statement.

Accounts Receivable Support

• Post and send customer invoices daily.
• Apply customer payments each morning.
• Update the cash forecast and reconcile to the bank account general ledger balance.
• Research and resolve customer chargebacks and deductions, acquiring the proper approval and posting credits.
• Contact customers to inquire on past due invoices.

Accounting Support

• Maintain proper standard operating procedures for all AP processes.
• Ad Hoc analyses and data entry as requested by management.
• Assist in new vendor application process and in maintaining current vendor information.
• Provide document requests to external auditors during annual financial audit.
  

Essential Job Requirements

• Associate's degree in accounting or equivalent external work experience.
• Intermediate to advanced experience with Microsoft Word, Excel, and Outlook.
• Excellent verbal and written communication skills with a willingness to proactively and professionally engage with customers.
• Must be able to effectively handle multiple projects simultaneously in a deadline driven environment.
• Ability to work independently and as part of a team and take on new tasks with moderate level of difficulty.
• The individual will be expected to work with minimal up-front guidance and take ownership of his/her work product.
• Excellent verbal, written communication, and interpersonal skills.